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Information for Presenters

Instructions for Preparing Your Presentations:

1) Poster Presentations:

For those presenting a poster of their work, please note the following format requirements (please adhere to them):

Size: A0 (841mm X 1189mm)

Orientation: Portrait

Posters will be displayed in the conference room for the duration of the whole meeting.

Please put your poster up as soon as possible after you have registered. Posters should remain on display for the full two and a half days of the conference to maximise visibility during coffee breaks, lunch, and dedicated poster sessions. Poster judging will take place during the conference, and details will be shared with you onsite. We will have sufficient poster boards for all presenters.

Your poster spot will be assigned and marked with your programme number, abstract ID and title.

2) Oral Presentations:

Presentation Duration:
- Oral Presentation: 12 mins + 3 mins for Q&A

All presentations will be run on a screen with 16:9 ratio in a Windows operating system, so please ensure your PowerPoint files (.pptx) are compatible. This includes formatting embedded videos and colour schemes, especially if your presentation was created on an alternative OS.

Please upload your presentation files by 14th of September 2025 to the relevant Dropbox link below, labelled with date of presentation, your abstract submission ID, presenter name (e.g. 17_06_John Doe), which can be found on the programme.
- Oral Presentation Upload: https://www.dropbox.com/request/2ldh8WzQJcy62yJoBSYE

3) Expert Talk, Keynote Presentations, Plenary Presentation:

Presentation Duration:
- Expert Talk: 12 mins + 3 mins for Q&A
- Keynote Presentation: 17 mins + 3 mins for Q&A
- Plenary Presentation: 25 mins + 5 mins for Q&A

All presentations will be run on a screen with 16:9 ratio in a Windows operating system, so please ensure your PowerPoint files (.pptx) are compatible. This includes formatting embedded videos and colour schemes, especially if your presentation was created on an alternative OS.

Please upload your presentation files by 14th of September 2025 to the relevant Dropbox link below, labelled with date of presentation, talk type (Expert Talk (ET), Keynote presentation (KP) and Plenary presentation (PP), presenter name (e.g. 17_KP_John Doe). Your talk type will be available on the programme.

Expert Talk, Keynote Presentations, Plenary Presentation Upload:

https://www.dropbox.com/request/o7Bxbkz8kMotpcrxYcEq

For all Oral presentations:

There will be a final opportunity to test your presentations in the speaker preparation room. Conference helpers at the registration desk will be available to assist you with audio-visual matters and to troubleshoot any problems.

If you encounter any issues uploading your presentation online, please email HVBTE@magdiyacoub.co.uk. Alternatively, you may arrange to transfer your presentation to our file system in speaker preparation room at least 3 hours before your presentation timeslot. You will also be given the opportunity to test and preview your presentation.

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